TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue a purchase order to Altorfer Industries, Inc. to furnish and deliver new Caterpillar work tools and excavator accessories to the Calumet Water Reclamation Plant (WRP), under Sourcewell Purchasing Contract No. 011723-CAT, in an amount not to exceed $195,487.76, Account 101-68000-634760, Requisition 1662447
Body
Dear Sir:
Authorization is requested to issue a purchase order to Altorfer Industries, Inc., to furnish and deliver new Caterpillar work tools and excavator accessories to the Calumet WRP. The parts and equipment will be delivered by December 31, 2026.
Sourcewell Purchasing currently has a competitively bid contract with Caterpillar Inc., under Purchasing Contract no. 011723-CAT for heavy construction equipment. Altorfer Industries, Inc. is a distributor for Caterpillar Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of Purchasing Contract no. 011723-CAT began on May 24, 2023 and expires on April 14, 2027.
This order consists of the procurement of work tools and excavator accessories for the Calumet WRP. The parts and equipment will be used for excavators, mini excavators, wheel loaders and track loaders including buckets, power box rakes, rotary brush cutters, stump grinders, hammers, plate compactors, forks with carriage, and rubber track shoes. These parts and equipment will increase the utilization and flexibility of existing equipment, adding to the efficiency of both the equipment and the maintenance and operations staff who use them to perform work at the Calumet WRP.
Altorfer Industries, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the parts and equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Altorfer Industries, Inc., in an amount not to exceed $195,487.76.
Funds are available in Account 101-68000-634760.
Requested, Edward J. Staudacher, Director of Maintenance & Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ES:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2026