TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order and amend the agreement with Siemens Water Technologies Corporation, to Furnish and Deliver Bioxide to the Kirie Water Reclamation Plant, in an amount of $40,098.40, from an amount of $269,800.00, to an amount not to exceed $229,701.60, Account 101-67000-623560, Purchase Order 3057133
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Dear Sir:
On March 5, 2009, the Director of Procurement and Materials Management issued a purchase order to and entered into an agreement with Siemens Water Technologies Corporation, to Furnish and Deliver Bioxide to the Kirie Water Reclamation Plant, in an amount not to exceed $210,000.00. The purchase order expired on September 30, 2012.
As of October 4, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $59,800.00 from the original amount awarded of $210,000.00. The current purchase order's value is $269,800.00. The prior approved change orders reflect a 28.5% increase to the original purchase order value.
A decrease is being requested because the need for Bioxide at the Kirie Water Reclamation Plant was less than anticipated in 2012, and to close out the purchase order.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $40,098.40 (14.9% of the current purchase order's value), from an amount of $269,800.00, to an amount not to exceed $229,701.60.
Funds will be restored to Account 101-67000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012
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