TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to award Contract 21-863-2C, Master Plan for Salt Creek at Fullersburg Woods, to V3 Construction Group, LTD., in an amount not to exceed $9,375,745.00, plus a five (5) percent allowance for change orders in an amount of $468,787.25, for a total amount not to exceed $9,844,532.25, Account 201-50000-612400, Requisition 1599071
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Dear Sir:
On May 18 ,2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-863-2C, Master Plan for Salt Creek at Fullersburg Woods.
In response to a public advertisement of June 21, 2023, a bid opening was held on July 25, 2023. The bid tabulation for this contract is:
V3 CONSTRUCTION GROUP, LTD $9,375,745.00
F.H. PASCHEN, SN NIELSEN & ASSOCIATES LLC $15,549,000.00
V3 Construction Group, LTD., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $5,709,500.00 to $6,911,500.00, placing their bid of $9,375,745.00 approximately 35.6 percent over the high end of the cost estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, and 3 percent VBE.
V3 Construction Group, LTD., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 20.27 percent MBE, 10.13 percent WBE. Bidder provided 3.04 percent participation for the VBE.
The contract will require approximately thirty-two (32) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-863-2C to V3 Construction Group, LTD., in an amount not to exceed $9,375,745.00, plus a five (5) percent allowance for change orders in an amount of $468,787.25, for a total amount not to exceed $9,844,532.25, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract specifications require that all work commence 1 day after approval of the contractor’s bond and shall be completed within 1825 calendar days thereafter.
Funds are available in account 201-50000-612400.
V3 Construction Group, LTD., has indicated that they will comply with the DuPage County Forest Preserve Ordinances 22-232 and 20-266 during the life of the contract.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:af
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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