TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 18-487-11, Provide Web Hosting and Support of Oracle Primavera Software, to Loadspring Solutions, Inc., in an amount not to exceed $21,960.00, Account 101-27000-612820, Requisition 1499753
Body
Dear Sir:
On September 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-487-11, Provide Web Hosting and Support of Oracle Primavera Software. The contract will expire on December 27, 2019.
In response to a public advertisement of November 28, 2018, a bid opening was held on December 11, 2018. The bid tabulation for this contract is:
LOADSPRING SOLUTIONS, INC. $21,960.00
SJ2LTD SOLUTIONS $242,000.00
Four hundred six (406) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Loadspring Solutions, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $25,000.00, placing the total bid of $21,960.00, approximately 12 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-487-11, to Loadspring Solutions, Inc., in an amount not to exceed $21,960.00.
No bid deposit was required for this contract.
Funds are available in Account 101-27000-612820.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019