TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 22-614-11, Elevator Maintenance at Various Locations, Group A, to Mid-American Elevator Company, Inc., in an amount of $112,500.00, from an amount of $428,280.00, to an amount not to exceed $540,780.00, Accounts 101-69000-612600/612680, Purchase Order 5001898
Body
Dear Sir:
On December 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-614-11, Elevator Maintenance at Various Locations, Group A, to Mid-American Elevator Company, Inc., in an amount not to exceed $428,280.00. The contract expires on December 31, 2025.
There have been no prior change orders.
Original Contract Amount $428,280.00
Date of Board Approval 12/15/2022
Cumulative Change Order (4/21/2025) ($0.00)
% Change of Original Contract Value 0.0%
Current Contract Value $428,280.00
Requested Increase or Decrease $112,500.00
New Contract Value $540,780.00
% Change of Current Contract Value 26.3 %
% Change of Original Contract Value 26.3 %
The purpose of this change order is to perform unforeseen repairs to the Stickney Water Reclamation Plant freight elevator and to incorporate local authority code compliant interlocks on two elevators located at the Office, Shop & Storage Facility. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 22-614-11, Group A, in an amount of $112,500.00 (26.3% of the current contract value), from an amount of $428,280.00 to an amount not to exceed $540,780.00.
Funds are available in Accounts 101-69000-612600/612680.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations, JS:MM:JR:JMC:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2025