TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 08-988-13, Services to Maintain Crossing Signal Systems at the HASMA and Ridgeland Crossings to Railworks Track Systems, Inc. (dba Railworks Signals & Communications, Inc.), in an amount of $55,000.00, from an amount of $87,000.00, to an amount not to exceed $32,000.00, Account 101-69000-612670, Purchase Order 5001063
Body
Dear Sir:
On January 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-988-13, Services to Maintain Crossing Signal Systems at the HASMA and Ridgeland Crossings, to Railworks Track Systems, Inc. (dba Railworks Signals & Communications, Inc.), in an amount not to exceed $87,000.00. The contract expires on March 31, 2012.
This contract has no prior change orders.
A decrease in the contract value is being requested because the actual expenditure in 2011 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-988-13, in an amount of $55,000.00 (approximately 63% of the current contract value) from an amount of $87,000.00 to an amount not to exceed $32,000.00.
Funds will be restored in Account 101-69000-612670.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:JMC:trs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011