TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order to Drydon Equipment, Inc., to Furnish and Deliver Repair Parts for Hayward Gordon Pumps and Parkson Screens to the Egan and Stickney Water Reclamation Plants, in an amount of $36,393.26, from an amount of $54,989.50, to an amount not to exceed $18,596.24, Account 101-69000-623270, Purchase Order 3066327
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Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Drydon Equipment, Inc., to furnish and deliver repair parts for Hayward Gordon Pumps and Parkson Screens to the Egan and Stickney Water Reclamation Plants, in an amount not to exceed $25,000.00. The purchase orders expired on December 31, 2011.
As of January 17, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $29,989.50 from the original amount awarded of $25,000.00. The current purchase orders’ value is $54,989.50. The prior approved change orders reflect an approximate 120% increase to the original purchase orders’ value.
The request for the decrease is because the services under this purchase order in 2011 were less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $36,393.26 (approximately 66.2% of the current purchase order’s value), from an amount of $54,989.50, to an amount not to exceed $18,596.24.
Funds will be restored in Account 101-69000-623270.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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