TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-033-11 Furnish and Deliver Miscellaneous Filters to Various Locations, Groups A and B to Applied Industrial Technologies, Inc., in a total amount not to exceed $47,382.57, and Groups C and D to Brucker Company, in a total amount not to exceed $14,290.30, for a total award not to exceed $61,672.87, Account 101-20000-623070
Body
Dear Sir:
On March 20, 2008, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids to Furnish and Deliver Miscellaneous Filters to Various Locations, beginning approximately June 1, 2008 and ending May 31, 2009.
In response to a public advertisement of April 9, 2008, a bid opening was held on April 29, 2008. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
APPLIED INDUSTRIAL TECHNOLOGIES, INC. *$36,928.25
BRUCKER COMPANY $37,334.57
CHICAGO UNITED INDUSTRIES, LTD. *$48,740.33
GROUP B: AIR CONDITIONING FILTERS - BAG TYPE
APPLIED INDUSTRIAL TECHNOLOGIES, INC. *$10,454.32
BRUCKER COMPANY $12,297.04
CHICAGO UNITED INDUSTRIES, LTD. $18,979.28
GROUP C: FIBERGLASS AIR FILTERS
BRUCKER COMPANY $4,802.30
APPLIED INDUSTRIAL TECHNOLOGIES, INC. *$6,003.10
CHICAGO UNITED INDUSTRIES, LTD. $6,345.80
GROUP D: AIR CONDITIONING FILTERS - PAD TYPE
BRUCKER COMPANY $9,488.00
CHICAGO UNITED INDUSTRIES LTD. $11,424.40
APPLIED INDUSTRIAL TECHNOLOGIES, INC. $17,802.40
*Corrected Total
Five hundred forty-seven (547) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
Applied Industrial Technologies, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform Groups A and B, in accordance with the specifications. The estimated cost of Group A was $33,000.00 placing their Group A bid of $36,928.25 approximately 11.9 percent above the estimate. The estimated cost of Group B was $15,000.00, placing their Group B bid of $10,454.32 approximately 30.3 percent below the estimate.
Brucker Company, the lowest responsible bidder for Groups C and D is proposing to perform Groups C and D, in accordance with the specifications. The estimated cost of Group C was $4,500.00, placing their Group C bid of $4,802.30 approximately 6.7 percent above the estimate. The estimated cost of Group D was $8,500.00 placing their Group D bid of $9,488.00 approximately 11.6 percent above the estimate.
The estimated cost of this contract was $61,000.00, placing the low bids received of $61,672.87 approximately 1.1 percent above this estimate.
In view of the foregoing, it is recommended that this contract be awarded to Applied Industrial Technologies, Inc., in amounts not to exceed $47,382.57 for Group A and Group B, and to Brucker Company in amounts not to exceed $ 14,290.30 for Group C and Group D. Purchase orders will be issued on this contract for the material as required. Payment will be based on the unit cost as indicated in the proposals. Bid deposit amounts of $1,650.00 for Group A and $750.00 for Group B will be retained in lieu of a performance bond which is satisfactory to the Law Department and approved by the Purchasing Agent until completion of the contract. Funds are available in Account 101-20000-623070.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien