TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 24-679-11, Roof Inspection Services at Various Locations, to Garland/DBS, Inc., in an amount of $40,000.00, from an amount of $88,999.00, to an amount not to exceed $128,999.00, Account 101-69000-612240, Purchase Order 5002005
Body
Dear Sir:
On December 19, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 24-679-11, Roof Inspection Services at Various Locations, to Garland/DBS, Inc., in an amount not to exceed $88,999.00. The contract expires on January 22, 2026.
This contract has no prior change orders.
Original Contract Amount $88,999.00
Date of Board Approval 12/19/2024
Cumulative Change Orders (4/18/2025) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $88,999.00
Requested Increase $40,000.00
New Contract Value $128,999.00
% Change of Current Contract Value 44.9%
% Change of Original Contract Value 44.9%
An increase in contract value is being requested to fund structural analysis of roofs being inspected under the contract to determine their capacity to support green roof systems.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 24-679-11 in an amount of $40,000.00 (approximately 44.9% of the current contract value) from an amount of $88,999.00 to an amount not to exceed $128,999.00.
Funds are available in Account 101-69000-612240.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations, EJS:JS:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2025