TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-985-11 Railroad Car Repair, Maintenance, Rebuilding and Painting at the Stickney Water Reclamation Plant, estimated cost $218,000.00, Account 101-69000-612670, Requisition 1259873
Body
Dear Sir:
Contract documents and specifications have been prepared for services to repair, maintain, rebuild and paint the railroad cars at the Stickney Water Reclamation Plant, for a two year period, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair, maintain, rebuild and paint the railroad cars at the Stickney Water Reclamation Plant. The rehabilitation is necessary to ensure the public safety and extend the useful life of the cars. All work will conform to the most current and stringent Federal Railroad Administration regulations.
The estimated cost for this contract is $218,000.00. The estimated 2009 and 2010 expenditures are $109,000.00 and $109,000.00 respectively.
The bid deposit for this contract is $10,900.00.
The contract specifications require that all work commence after the approval of the contractor’s bond, and be completed by December 31, 2010. Liquidated damages are $100.00 for each and every calendar day that the contractor exceeds the required start time or 115 calendar days total time period.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because of the specialized nature of the services required.
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 10, 2009
Award April 2, 2009
Completion December 31, 2010
Funds are being requested in 2009, in Account 101-69000-612670, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent year, 2010, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-985-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:EEW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008