TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with ARCADIS, U.S., Inc., for professional services in connection with Contract 14-251-5C, Stormwater Master Plan for the Little Calumet River/Cal-Sag Channel Drainage Area in an amount of $4,690.25, from an amount of $923,479.50, to an amount not to exceed $928,169.75, Account 501-50000-612440, Purchase Order 3083974
Body
Dear Sir:
On December 4, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with ARCADIS, U.S., Inc., (ARCADIS) for professional services in connection with Stormwater Master Plan for the Little Calumet River/Calumet-Sag Channel Drainage Area, in an amount not to exceed $611,757.75. All work was completed by December 31, 2016.
There was one prior change order for $311,721.75 due to an expansion of the scope of work to include assistance with an application for Cook County to the National Disaster Resilience Competition (NDRC). Administered by the Department of Housing and Urban Development (HUD), the nearly $1,000,000,000.00 NDRC grant program provided communities that have experienced natural disasters with an opportunity to compete for funds to help them rebuild and increase their resilience to future disasters. For the NDRC application Cook County identified a pilot area, which included the municipalities of Blue Island, Calumet City, Calumet Park, Dolton, Riverdale and Robbins.
On April 5, 2018, the Board of Commissioners authorized the Director of Engineering to enter into a Community Development Block Grant Disaster Recovery Program Subrecipient Agreement with Cook County for joint funding of flood-relief management projects and stormwater management planning studies located in Cook County. The prior change order has been reimbursed under this subrecipient agreement. In the process of submitting invoices to the County for reimbursement, the final accounting of costs related to the work ARCADIS performed for the NDRC application totaled $316,412.00; an increase of $4,690.25 over the previously authorized amount of $311,721.75. Cook County reimbursed the District for these additional expenditures under the Community Development Block Grant Disaster Recovery Program Subrecipient Agreement. Transferring the reimbursement to ARCADIS will close out the agreement.
At this time, the District does not anticipate any further work being required and desires to close out the agreement with ARCADIS for the sum of $928,169.75.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $4,690.25 (0.51% of the current contract value), from an amount of $923,479.50, to an amount not to exceed $928,169.75.
Funds are available in Account 501-50000-612440.
Requested, Catherine A. O’Connor, Director of Engineering, WSS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2020