TRANSMITTAL LETTER FOR BOARD MEETING OF June 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order to Symantec Corporation, to Furnish and Deliver a Symantec Intrusion Detection System Bundle in an amount of $8,596.37, from an amount of $54,761.27 to an amount not to exceed $63,357.64 Account 101-27000-612820, Purchase Order 3028959
Body
Dear Sir:
On September 30, 2004, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue purchase order to Symantec Corporation to Furnish and Deliver a Symantec Intrusion Detection System (IDS) Bundle in an amount not to exceed $39,998.52. The contract expired on January 3, 2007.
Per the terms of the service agreement with Symantec, the software monitoring and maintenance is automatically renewed and billed on a monthly basis until notice of cancellation. On August 27, 2007, the Board approved a change order to increase PO 3028959 in an amount not to exceed $14,762.75 from an amount not to exceed $39,998.52 to an amount not to exceed $54,761.27. The increase was required to cover the monthly payments automatically billed to the District by Symantec for the continuous maintenance provided per terms of the original service agreement, for the period January 4, 2007 through October 31, 2007.
The current increase is required to cover the monthly payments automatically billed to the District by Symantec for the continuous maintenance provided per terms of the original service agreement, for the period November 1, 2007 through April 15, 2008. Since the Symantec IDS appliance installed at the District is no longer a part of the Symantec product line, the Department has plans to utilize more current technology to monitor the network. The service was terminated April 15, 2008.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase the purchase order in an amount of $8,596.37 (16% of the current contract value) from an amount of $54,761.27 to an amount not to exceed $63,357.64.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, KDS: BVS: bvs
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008 Approved, President Terrence J. O’Brien