TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with T.Y. Lin International Great Lakes Inc. for Project 24-892-3P (24-CON-05), Mechanical, Electrical and Plumbing Consulting Support Services, for a two-year period, in an amount not to exceed $4,000,000.00, Accounts 401/201-50000-612450, Requisition 1639044 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with T.Y. Lin International Great Lakes Inc. for Project 24-892-3P (24-CON-05), Mechanical, Electrical and Plumbing Consulting Support Services, for a two-year period, in an amount not to exceed $4,000,000.00.
The purpose of the services is to augment District staff at times when services are required for specialized design and inspection, when additional staff is necessary to maintain a critical project schedule, and to help reduce backlogs of assignments. The scope of services may entail engineering design, shop drawing review, inspection, survey, analysis, cost estimating, studies, drafting, and/or other related services. These support services will be provided on an as-needed basis, using a task order system to assist the Engineering and Maintenance and Operations Departments during periods of peak workloads or with specialty knowledge.
Requests for Statement of Qualifications (SOQs) were sent to twelve firms, and two firms responded to the request. The SOQs were evaluated by staff from the Engineering and Procurement and Materials Management Departments. Based on review of the qualification packages and the results of interviews, T.Y. Lin International Great Lakes Inc. was determined to be the most qualified, considering its experience and ability to respond to the District’s needs. T.Y. Lin International Great Lakes Inc. has worked on District projects as a consultant and subconsultant for more than 100 years and has a thorough knowledge of the District’s procedures and standards.
The total fee for the agreement is $4,000,000.00 and will be distributed over a two-year period on an as-needed basis.
The scheduled date of completion of the work is July 15, 2027. There are no provisions in the agreement for an extension of time, except for a reasonable period that may be agreed upon between parties.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant Fee
a. Direct Labor Cost $ 870,129.87
b. Overhead and Profit $1,809,870.13
c. Total Labor Fee $2,680,000.00
2. Sub-Consultant
a. MBE firms $ 800,000.00
b. WBE firms $ 400,000.00
c. SBE/VBE firms $ 120,000,00
d. Total Sub-Consultant Fee $ 1320,000.00
TOTAL FEE (Not to Exceed) $4,000,000.00
The firm SINGH & Associates, Inc. is a Women-owned Business Enterprises (WBE) firm. The firms CCJM Engineers, Ltd. and Innleadair, LLC are a Minority-owned Business Enterprises and Small Business Enterprises (MBE/SBE) firms, and Innleadair, LLC is a Veteran-owned Business Enterprises (VBE) firm. All MBE, WBE and VBE firms will actively participate in providing services for the core elements of the work in accordance with their areas of expertise. T.Y. Lin International Great Lakes Inc. will receive reimbursement based on direct labor costs actually expended with an allowance for recovery of related indirect costs, profit, reimbursable direct costs, and any other relevant costs, as applicable.
The Diversity Section has reviewed the T.Y. Lin International Great Lakes Inc. agreement and concluded that it is in compliance with the District’s Affirmative Action Policy.
Inasmuch as the firm T.Y. Lin International Great Lakes Inc. and the team of professionals of that firm possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $4,000,000.00.
Funds for the current year, in the amounts of $3,000,000.00 and $400,000.00, are available in Accounts 401-50000-612450 and 201-50000-612450, respectively. Funds for the subsequent years 2026, in an amount not to exceed $400,000.00, and 2027 in an amount not to exceed $200,000.00 in Account 201-5000-612450, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Catherine A. O’Connor, Director of Engineering, CS:PO’B:BB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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