TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 24-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount of $250,000.00, from an amount of $3,547,000.00, to an amount not to exceed $3,797,000.00, Accounts 101-68000/69000-612520, Purchase Orders 5001961 and 5001962
Body
Dear Sir:
On March 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 24-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount not to exceed $2,463,500.00. The contract expires on March 31, 2025.
As of September 17, 2024, the attached list of change orders has been approved.
Original Contract Amount $2,463,500.00
Date of Board Approval 3/7/2024
Cumulative Change Order Value (9/17/2024) $1,083,500.00
% Change of Original Contract Value 44.0%
Current Contract Value $3,547,000.00
Requested Increase or Decrease $250,000.00
New Contract Value $3,797,000.00
% Change of Current Contract Value 7.0%
% Change of Original Contract Value 54.1%
The request for more funds is the result of an unusually dry late summer that has allowed for more biosolids to be hauled out while at the same time more biosolids are being sent to the drying sites. This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority-owned Business Enterprises (MBE), 13% Women-owned Business Enterprises (WBE), and 3% Veteran-owned Business Enterprises (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 24-691-11, in an amount of $250,000.00 (approximately 7.0% of the current contract value), from an amount of $3,547,000.00, to an amount not to exceed $3,797,000.00.
Funds are available in Accounts 101-68000/69000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024
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