TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to negotiate and execute an amendment to the Sewer Service Agreement with the Village of Bartlett, Illinois to extend the restrictor replacement deadline to July 1, 2024
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners granted authority to amend the Sewer Service Agreement with the Village of Bartlett (Village). The Village had been cited by the Illinois Environmental Protection Agency as a result of an increase in overflows from the Village’s Devon Excess Flow Facility resulting in a violation of its National Pollutant Discharge Elimination System (NPDES) permit. The Village requested that the District temporarily accept additional flow at the Hanover Park Water Reclamation Plant (WRP) while a permanent solution was identified. At the time, a restrictor in the Village’s sewer limited flow into the District’s Bartlett Pumping Station to the dry weather flow multiplied by an allowable peaking factor. Under the amended Sewer Service Agreement, the District allowed the restrictor to be temporarily removed until January 1, 2020, for the Village to come into compliance with their NPDES permit.
On August 2, 2018, the Board of Commissioners granted authority to negotiate an intergovernmental agreement with the Village to construct an equalization basin and improve the Bartlett Pumping Station. The Village was to finance, design and construct the project and the District would operate the facility. The Village would also reimburse the District for the cost for additional treatment at the Hanover Park WRP and invest funds on an annual basis in its Infiltration and Inflow Control Program for areas within the District service area. Upon discussions between the Village and the District, this was deemed an infeasible option as it required the District to treat a higher amount of flow than the approved 1.15 MGD at the Hanover Park WRP.
On December 5, 2019, the Board of Commissioners granted authority to amend the Sewer Service Agreement with the Village to extend the restrictor replacement deadline to January 1, 2023, to allow the Village to complete a project where excess flows will be treated at their Bittersweet Wastewater Treatment Plant (WWTP). The Village project consists of installing a new lift station and force main to convey flow to the Bittersweet WWTP.
Due to the current economic climate, the Village’s project has been delayed and the Village has requested additional time to implement and construct a permanent solution for treatment of excess flows. As such, the Village has requested the District extend the restrictor replacement deadline to July 1, 2024.
It is respectfully requested that the Board of Commissioners grant authority to negotiate and execute an amendment to the Sewer Service Agreement with the Village of Bartlett, Illinois to extend the restrictor replacement deadline to July 1, 2024 and that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said IGA on behalf of the District upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Respectfully Submitted, Catherine A. O’Connor, Director of Engineering, KMF:MD
Recommended, Brian A. Perkovich, Executive Director
Respectfully submitted, Chairman of the Committee on Engineering
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022