TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with LeasePlan USA, Inc., for Contract 05-RFP-19 Provide Fleet Vehicle Management Services in an amount of $6,699.67, from an amount of $2,220,160.00, to an amount not to exceed $2,213,460.33, Account 101-15000-612860, Purchase Order 3037203
Body
Dear Sir:
On January 5, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 15-RFP-19 provide fleet vehicle management services with LeasePlan USA, Inc., in an amount not to exceed $997,160.00. On July 16, 2008 the Board of Commissioners exercised an option to extend this contract for an additional 36 month period and increased the total amount of the contract to $2,175,160.00. The contract expired on October 31, 2011.
As of January 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a total increase of $1,223,000.00 from the original awarded amount of $997,160.00. The current contract value is $2,220,160.00. The prior approved change orders reflect a 123% increase to the original contract value.
A decrease in the contract value is requested to reduce and close-out the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement for Contract 05-RFP-19 in an amount of $6,699.67 (0.3% of the current contract value), from an amount of $2,220,160.00, to an amount not to exceed $2,213,460.33.
Funds will be restored to Account 101-15000-612860.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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