TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-653-11, Underground Infrastructure Cleaning at Various Locations, to Pipe View, LLC dba Pipe View America (Pipe View), in an amount not to exceed $2,682,000.00, Account 101-66000-612600, Requisition 1613812
Body
Dear Sir:
On March 21, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-653-11, Underground Infrastructure Cleaning at Various Locations.
In response to a public advertisement of May 1, 2024, a bid opening was held on June 4, 2024. The bid tabulation for this contract is:
PIPE VIEW LLC DBA PIPE VIEW AMERICA $1,756.547.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: too busy to provide a bid at this time and cannot perform the work requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $2,682,000.00.
Pipe View, LLC dba Pipe View America (Pipe View), the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $2,682,000.00, placing the bid of $1,756,547.00 approximately 34.5 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D and Appendix V goals for this contract are 9 percent Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE), and 3 percent Veteran-Owned Business Enterprise (VBE).
Pipe View is in compliance with the Affirmative Action Ordinance Revised Appendix D and the Appendix V as indicated on the attached report. The contractor commits to 12.45 percent MBE, 0 percent WBE, and 7.47 percent VBE.
Pipe View has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately three (3) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate twenty-four (24) months later, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-653-11 to Pipe View, in an amount not to exceed $2,682,000.00.
Funds for the 2024 expenditure, in the amount of $182,000.00, are available in Account 101-66000-612600. The estimated expenditures for 2025 are $1,014,300.00, and for 2026 are $1,485,700.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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