TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-268-2V Industrial Waste Division and Construction Office Renovation, CSA, to Path Construction Company, Inc. in an amount of $76,157.12, from an amount of $2,666,979.72 to an amount not to exceed $2,743,136.84, Account 201-50000-645780, Purchase Order 4000044 (As Revised)
Body
Dear Sir:
On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-268-2V Industrial Waste Division and Construction Office Renovation, CSA, to Path Construction Company, Inc., in an amount not to exceed $2,546,000.00, plus a five (5) percent allowance for change orders in an amount of $127,300.00, for a total amount not to exceed $2,673,300.00. The scheduled contract completion date was January 9, 2018.
As of August 12, 2022, the attached list of change orders has been approved.
Original Contract Amount $2,546,000.00
Date of Board Approval 11/17/2016
Cumulative Change Order (7/15/2022) $120,979.72
% Change of Original Contract Value 4.75%
Current Contract Value $2,666,979.72
Requested Increase $76,157.12
New Contract Value $2,743,136.84
% Change of Current Contract Value 2.86%
Total % Change of Original Contract Value 7.74%
Item 1: A net extra in the amount of $6,157.12 to reroute the steam and condensate piping beneath the roof into the new air handling unit penthouse at the Administration Building North. Modifications are necessary to eliminate the tripping hazard on the roof. After reviewing the proposed scope of work, the contractor submitted a cost proposal (CCO-014) for an extra amount of $6,157.12 for this work. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 0341, that the Engineering Department would recommend its approval.
Item 2: An extra in the amount of $70,000.00 to settle claims for additional costs related to the extended duration of the contract. Various design changes for the routing of electrical conduit and other utilities, for which change order work was approved, resulted in delays to the completion of contract work. As a result of these changes and other delays, the contract duration has been extended by 241 calendar days. Additional insurance and bond premiums, extended overhead costs, and costs associated with losses of efficiency and productivity were incurred due to the extended contract duration. Subsequent to negotiations with the contractor, the engineer proposed a negotiated extra in the amount of $70,000.00 and stated, via correspondence 05, that upon acceptance of the proposal by the contractor, the Engineering Department would recommend its approval to the Board of Commissioners. The Contractor formally accepted the proposal via correspondence 06.
The above two change orders are in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 16-268-2V in an amount of $76,157.12 (2.86% of the current contract value), from an amount of $2,666,979.72 to an amount not to exceed $2,743,136.84.
Funds are available in Account 201-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, GR:CS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022
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