TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Early Morning Software, Inc. for EMS PRISM Compliance Management Software License Renewal in an amount not to exceed $13,990.00, Account 101-27000-612820, Requisition 1621833 (Deferred from the August 8, 2024 Board Meeting) (Deferred from the September 5, 2024 Board Meeting)
Body
Dear Sir:
Authorization is requested to issue purchase order to Early Morning Software, Inc. for software license renewal of the following modules of the PRISM Compliance Management Software: Goal Management, Single Sign-on Integration Management, Prompt Payment Management, Performance Scorecard, and Certification Management. The term of coverage is from July 1, 2024 through December 31, 2024.
The Diversity Section uses the PRISM Compliance Management Software (PRISM) to collect, store, and manage the District’s expenditures with traditional and diverse (M/WBE) vendors. These five (5) modules were added in 2023 after a recommendation from the Disparity Study.
Early Morning Software, Inc. is the sole application service provider for PRISM in the State of Illinois and has submitted prices for the new modules and configuration and implementation fees. Inasmuch as Early Morning Software, Inc. is the only source of supply for the services required, nothing would be gained by advertising bids (Section 11.4 of the Purchasing Act).
Early Morning Software, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Early Morning Software, Inc., in an amount not to exceed $13,990.00.
Funds are available in Accounts 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024