To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column
File #: 22-0557    Version: 1
Type: Agenda Item Status: Adopted
File created: 6/3/2022 In control: Procurement Committee
On agenda: 6/16/2022 Final action: 6/16/2022
Title: Authority to increase Contract 20-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $1,347,451.44 from an amount of $11,717,060.00 to an amount not to exceed $13,064,511.44, Account 101-69000-623560, Purchase Order 3111945
Attachments: 1. Change Order Log - Purchase Order 3111945

TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2022

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase Contract 20-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $1,347,451.44 from an amount of $11,717,060.00 to an amount not to exceed $13,064,511.44, Account 101-69000-623560, Purchase Order 3111945

Body

 

Dear Sir:

 

On November 19, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 20-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount not to exceed $11,777,020.00. The contract will expire on December 27, 2022.

 

As of June 1, 2022, the attached list of change orders has been approved.

 

Original Contract Amount                     $11,777,020.00

Date of Board Approval                     11/19/2020

Cumulative Change Order (6/1/2022)                     ($59,960.00)

% Change of Original Contract Value                     -0.5%

Current Contract Value                     $11,717,060.00

Requested Increase                     $1,347,451.44

New Contract Value                     $13,064,511.44

% Change of Current Contract Value                     11.5%

% Change of Original Contract Value                     10.9%

 

The increase in contract value is necessary to continue uninterrupted furnishing and delivering of polymer. Cake production over the life of this contract has been 10% higher than the prior three-year average production. This change order is in compliance with the Illinois Criminal Code because the change is due to not reasonably foreseeable circumstances and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 20-633-11, in an amount of $1,347,451.44 (approximately 11.5% of the current Contract value) from an amount of $11,717,060.00 to an amount not to exceed $13,064,511.44.

 

Funds are available in Account 101-69000-623560.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2022

 

Attachment