TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, to CDW Government LLC, in an amount not to exceed $30,024.00, Account 101-27000-612820, Requisition 1469138
Body
Dear Sir:
On October 19, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC. The contract will expire on December 31, 2018.
In response to a public advertisement of November 15, 2017, a bid opening was held on November 28, 2017. The bid tabulation for this contract is:
CDW GOVERNMENT, LLC $30,024.00
ITSAVVY $30,523.50
Four hundred four (404) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
CDW Government, LLC, the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $31,050.00, placing the total bid of $30,024.00, approximately 3.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-474-11, to CDW Government, LLC, in an amount not to exceed $30,024.00.
No bid deposit was required for this contract.
Funds are being requested in 2018, in the amount of $30,024.00, in Account 101-27000-612820 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2017