TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to CDW Government LLC, for Adobe Software Licenses Subscription Renewal in an amount not to exceed $80,688.45, Account 101-27000-612820, Requisition 1648068
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for Adobe software licenses subscription renewal for a one-year period. This purchase order will cover the period from December 16, 2025 to December 15, 2026.
The District uses Adobe Acrobat Pro software to create and edit PDF documents and Adobe Creative Cloud software to prepare various publications and communications.
On August 13, 2025, the State of Illinois entered into a participating agreement with CDW which covers the Sourcewell 121923-CDWG Contract (“Master Agreement”) for use by state agencies and other entities in the State of Illinois by those states statutes to utilize State contracts. Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States Article. The Sourcewell Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22.
CDW Government LLC has submitted prices for Adobe software licenses subscription renewal for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists solely of the licensing fee and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $80,688.45.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2025