TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 91-177-CE Distributed Control System for Solids Processes at Stickney Water Reclamation Plant, Mainstream Pumping Station, and Other Remote Stations, Stickney Service Area, to Divane Brothers Electric Company in an amount of $17,904.00, from an amount of $33,096,917.89, to an amount not to exceed $33,114,821.89, Account 401-50000-645650, Purchase Order 5000978
Body
Dear Sir:
On January 8, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-CE Distributed Control System for Solids Processes at Stickney Water Reclamation Plant (SWRP), Mainstream Pumping Station, and Other Remote Stations, Stickney Service Area, to Divane Brothers Electric Company, in an amount not to exceed $32,242,242.89. The scheduled contract completion date is September 15, 2012.
As of April 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $854,675.00 from the original amount awarded of $32,242,242.89. The current contract value is $33,096,917.89. The prior approved change orders reflect a 2.65% increase to the original contract value.
The contract includes the installation of a distributed control system for solids processes at the SWRP and other remote stations. After reviewing the existing seal water system controls, the Maintenance and Operations Department decided that certain revisions would be required to upgrade the seal water system for Main Sewage Pumps 1, 3, 4, 5, 7 and 8 at the Mainstream Pumping Station. The revisions will improve the monitoring and control of the seal water system. The contractor submitted a cost proposal (CCO-002) for an extra in the amount of $72,496.00 and a credit in the amount of $54,592.00, for a net extra in the amount of $17,904.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 436, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 91-177-CE in an amount of $17,904.00 (0.05% of the current contract value), from an amount of $33,096,917.89, to an amount not to exceed $33,114,821.89.
Funds are available in Account 401-50000-645650.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012
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