TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Workiva Inc., to provide Software Hosting and Support for a three-year period, in an amount not to exceed $392,332.56, Account 101-27000-612820, Requisition 1602117
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Workiva Inc., to provide software hosting and support to produce the Annual Comprehensive Financial Reports for the District and Retiree Health Care Trust and the Budget Book for a three-year period starting October 31, 2023 and ending October 30, 2026.
Workiva Inc., the sole service provider of the Connected WDesk Government Financial and Budget Reporting Solutions has submitted prices for the services required. Inasmuch as Workiva Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Workiva Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because of the services are only available from one source.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Workiva Inc., in an amount not to exceed $392,332.56.
Funds for the 2023 expenditure, in the amount of $130,777.52, are available in Account 101-27000-612820. The estimated expenditure for 2024 is $130,777.52, and 2025 is $130,777.52.
Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023