TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order to and enter into an agreement with Rexa, Inc., to Furnish, Deliver, and Commission a Hydraulic Cylinder and Associated Parts at the O’Brien Water Reclamation Plant, in a total amount not to exceed $20,362.00, Account 101-67000-612650, 623270, Requisition 1629459
Body
Dear Sir:
Authorization is requested to issue a purchase order to and enter into an agreement with Rexa, Inc., to furnish, deliver, and commission a hydraulic cylinder and associated parts at the O’Brien Water Reclamation Plant. The hydraulic cylinder will be used for the UV disinfection system at the O’Brien Water Reclamation Plant. This equipment will be delivered before December 31, 2025.
Rexa, Inc., the sole source provider of this equipment, has submitted pricing for the equipment required. Inasmuch as Rexa, Inc. is the only source of the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Rexa, Inc. is not registered to transact business in Illinois, but it is registered, active and in good standing in the State of Massachusetts. The Director of Maintenance and Operations has requested to move forward with the recommendation to award. The Director of Procurement and Materials Management concurs.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Rexa, Inc. is the sole provider of this equipment.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to and enter into an agreement with Rexa, Inc. in an amount not to exceed $20,362.00.
Funds are available in Accounts 101-67000-612650, 623270.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 6, 2025