TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-844-3P Furnish and Install Odor Control System at Calumet, Hanover Park, and Kirie Water Reclamation Plants, with IHC Construction Companies, LLC in an amount of $33,935.00, from an amount of $4,317,699.10, to an amount not to exceed $4,351,634.10, Account 401-50000-645650, Purchase Order 4000069
Body
Dear Sir:
On February 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-844-3P, Furnish and Install Odor Control System at Calumet, Hanover Park, and Kirie Water Reclamation Plants, to IHC Construction Companies, LLC, in an amount not to exceed $4,098,000.00, plus a five (5) percent allowance for change orders in an amount of $204,900.00.00, for a total amount not to exceed $4,302,900.00. The original contract completion date was August 27, 2020. A time extension of 373 days has been granted and the current contract completion date is September 4, 2021. It is expected an additional time extension will be granted to account for delays caused by issues encountered while placing the relocated Calgon odor control units in service at Kirie and Hanover Park WRPs.
As of July 14, 2023, the attached list of change orders has been approved.
Original Contract Amount $4,098,000.00
Date of Board Approval 2/7/2019
Cumulative Change Order (7/14/2023) $219,699.10
% Change of Original Contract Value 5.36%
Current Contract Value $4,317,699.10
Requested Increase $33,935.00
New Contract Value $4,351,634.10
% Change of Current Contract Value 0.79%
Total % Change of Original Contract Value 6.19%
An extra in an amount of $33,935.00 to provide new programming in order to complete work on recommissioning the odor control Calgon Units at Hanover Park and Kirie Water Reclamation Plants (WRPs). The units were moved from Calumet WRP and are being rebuilt pursuant to the manufacturer’s inspection report. After installation in the new location, multiple mechanical components were replaced, including one of the blower motors, and new controls were installed. The upgraded controls require new programming; therefore, the contractor is required to provide new programming to reactivate the units. The contractor submitted a cost proposal (COR-27) for an extra in the amount of $33,935.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO27, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-844-3P in an amount of $33,935.00 (0.79% of the current contract value), from an amount of $4,317,699.10, to an amount not to exceed $4,351,634.10.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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