TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 21-617-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to L&S Electric, Inc., in an amount not to exceed $197,120.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1559869, 1559882, and 1559884.
Body
Dear Sir:
On April 15, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-617-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations.
In response to a public advertisement on May 26, 2021, a bid opening was held on June 15, 2021. The bid tabulation for this contract is:
L&S ELECTRIC, INC. $197,120.00
KW SERVICES LLC $200,200.00
INTEGRATED POWER SERVICE, LLC $212,520.00
DREISILKER ELECTRIC MOTOR, INC. $238,400.00
OMNI-PUMP REPAIRS, INC. $259,500.00
HARRISON ELECTRIC, INC. $450,500.00
L&S Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $228,000.00, placing their bid of $197,120.00 approximately 13.5 percent below the estimate.
The contract shall commence five calendar days after the mailing date of the purchase order and terminate thirty-six (36) months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work is performed at the contractor’s facility. Any installation will be performed by District trades.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included because the contractor will provide all required labor, material, tools, equipment and technical supervision to repair the motors offsite at the contractor’s facility.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 21-617-11, to L&S Electric, Inc, in an amount not to exceed $197,120.00.
Funds for the 2021 expenditures, in the amount of $3,000.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditures for 2022 and for 2023 are $65,000.00 each year, and for 2024 are $64,120.00. Funds for the 2021, 2022, 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021