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File #: 24-0971    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/24/2024 In control: Procurement Committee
On agenda: 11/7/2024 Final action: 11/7/2024
Title: Authority to increase Contract 23-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount of $347,000.00, from an amount of $3,588,228.88, to an amount not to exceed $3,935,228.88, Accounts 101/501-50000/66000-612420/612620, Purchase Order 5001893
Attachments: 1. Change Order Log - Purchase Order 5001893.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to increase Contract 23-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount of $347,000.00, from an amount of $3,588,228.88, to an amount not to exceed $3,935,228.88, Accounts 101/501-50000/66000-612420/612620, Purchase Order 5001893

Body

 

Dear Sir:

 

On November 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue Contract 23-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount not to exceed $3,647,350.00. The contract expires on June 30, 2025.

 

As of October 24, 2024, the attached list of change orders has been approved.

 

Original Contract Amount                                                               $3,647,350.00

Date of Board Approval                                                               11/3/2022

Cumulative Change Order Value (10/24/2024)                     ($59,121.12)

% Change of Original Contract Value                                                               -1.6%

Current Contract Value                                                               $3,588,228.88

Requested Increase or Decrease                                                               $347,000.00

New Contract Value                                                               $3,935,228.88

% Change of Current Contract Value                                                               9.7%

% Change of Original Contract Value                                                               7.9%

 

An increase in value is requested to meet the increased demand for services to prevent blockages and maintain flow. Debris removal needs can vary from year to year. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-Owned Business Enterprise (VBE).

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 23-646-51, in an amount of $347,000.00 (approximately 9.7% of the current contract value), from an amount of $3,588,228.88, to an amount not to exceed $3,935,228.88.

 

Funds are available in Account 501-50000-612620.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024

 

Attachment