TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 23-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount of $347,000.00, from an amount of $3,588,228.88, to an amount not to exceed $3,935,228.88, Accounts 101/501-50000/66000-612420/612620, Purchase Order 5001893
Body
Dear Sir:
On November 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue Contract 23-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount not to exceed $3,647,350.00. The contract expires on June 30, 2025.
As of October 24, 2024, the attached list of change orders has been approved.
Original Contract Amount $3,647,350.00
Date of Board Approval 11/3/2022
Cumulative Change Order Value (10/24/2024) ($59,121.12)
% Change of Original Contract Value -1.6%
Current Contract Value $3,588,228.88
Requested Increase or Decrease $347,000.00
New Contract Value $3,935,228.88
% Change of Current Contract Value 9.7%
% Change of Original Contract Value 7.9%
An increase in value is requested to meet the increased demand for services to prevent blockages and maintain flow. Debris removal needs can vary from year to year. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-Owned Business Enterprise (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 23-646-51, in an amount of $347,000.00 (approximately 9.7% of the current contract value), from an amount of $3,588,228.88, to an amount not to exceed $3,935,228.88.
Funds are available in Account 501-50000-612620.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024
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