TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to extend the termination date of Contracts 05-613-11 and 05-613-12, Scavenger Services at Various Locations, from March 31, 2008 to June 30, 2008, Accounts 101-69000, 68000, 67000, 66000-612520 (P.O.s 5000483, 5000484, 5000485, 5000489, and 5000529)
Body
Dear Sir,
Contract 05-613-11 (Group E - Lockport Powerhouse), was awarded to Disposall Waste Services, LLC, at the Board Meeting of November 17, 2005. Contract 05-613-12 (Group D - Kirie and Hanover Park Water Reclamation Plants), was awarded to Allied Waste Services of North America, LLC, at the Board Meeting of March 2, 2006. Both Contracts were scheduled to terminate on December 31, 2007. During the course of the Contracts, the Chief of Maintenance and Operations granted time extensions of three months for each contract, from December 31, 2007, to March 31, 2008, in accordance with the terms of the Contracts.
However, it is anticipated that award of replacement contracts for Groups D and E will be delayed beyond the March 31, 2008, termination date. Therefore, another Contract time extension will be required to ensure uninterrupted services until the replacement contracts become available.
Authorization is therefore requested to extend the Contract termination date for each of the two Contracts by an additional three months, from March 31, 2008 to June 30, 2008, or until the replacement contracts are awarded.
This time extension is in compliance with the Illinois Criminal Code since it is due to not reasonably foreseeable circumstances, and is in the best interest of the District.
No increase in funds is being requested at this time as sufficient funds are still available in Accounts 101-66000, 67000-612520.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien