TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders and enter into agreements for Contract 12-RFP-03 State Legislative Consulting Services, with Charles R. Vaughn, in an amount not to exceed $14,000.00, Ado Leo Rugai, Attorney and Counselor at Law, in an amount not to exceed $14,000.00, and Miguel A. Santiago Consulting, Inc., in an amount not to exceed $14,000.00, Account 101-11000-601170, Requisition 1327784
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into agreements with Charles R. Vaughn, Ado Leo Rugai, Attorney and Counselor at Law, and Miguel A. Santiago Consulting, Inc.
This request for proposal is for services of state legislative consultants to work with the District’s legislative liaison and staff to develop and facilitate the District’s annual state legislative program.
Request for Proposal 12-RFP-03 was advertised on September 22 and 28, 2011. Seventy (70) firms were notified, with thirty (30) requesting proposals. Eight (8) proposals were received on October 14, 2011 from Ado Leo Rugai, Attorney and Counselor at Law (Ado Leo Rugai), J. D. Ross and Associates, Inc., J. Alexander Hunt, Inc., McGuire Woods Consulting, LLC, Miguel A. Santiago Consulting, Inc., Charles R. Vaughn, CSC Firm, and Government Strategy Associates.
The proposals were reviewed and evaluated by a panel consisting of one representative from the General Administration Department and the Law Department and two from the Department of Procurement and Materials Management. The proposals and presentations were rated on understanding and approach to the scope of work, consultant technical qualifications, and cost of services. Each department provided one (1) ranking for each firm.
Mr. Charles R. Vaughn, Mr. Ado Leo Rugai, and Mr. Miguel A. Santiago’s knowledge of the District’s needs, goals and objectives, and their experience with the legislative process in the Illinois General Assembly, qualifies them as the best suited to provide the requested services to the District.
Further, it should be noted that the District, as a governmental body, has a legitimate public interest in making certain that the expenditure of public funds is done in an efficient and effective manner while also serving the various diverse populations and communities that formulate the District’s vast service area.
The agreement will begin upon Board approval and execution of agreements and purchase orders and continue for approximately 4 months on an as-needed basis. There is an option to extend the services for two (2) additional one year periods at the same monthly fee. The monthly fee will remain fixed during the entire contract period. The option to extend is at the sole discretion of the District and is subject to approval by the Board of Commissioners for each addition year.
Inasmuch as Mr. Charles R. Vaughn, Mr. Ado Leo Rugai, and Mr. Miguel A. Santiago possess a high degree of professional skills, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into agreements per Section 11.4 of the Purchasing Act, in an amount not to exceed $14,000.00 for each consultant.
Funds are available in Account 101-11000-601170.
Requested, Eileen McElligott, Administrative Services Manager, DAL:SEB:klv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012