TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and exercise the second and final option to extend the agreement with Veritext LLC, for Contract 18-RFP-08, Court Reporting Services, in an amount of $108,000.00, from an amount of $255,299.19 to an amount not to exceed $363,299.19, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250, Purchase Orders 3101311, 3101313, 3101314, and 3101315
Body
Dear Sir:
On June 21, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for a three-year period for Contract 18-RFP-08 Court Reporting Services with the Veritext LLC, in an amount not to exceed $366,000.00 with the option to renew the agreement for each of the two subsequent years. The contract expires on December 31, 2022.
As of September 20, 2022, the attached list of change orders has been approved.
Original Contract Amount $366,000.00
Date of Board Approval 6/21/2018
Cumulative Change Order (9/20/2022) - $110,700.81
% Change of Original Contract Value - 30.2%
Current Contract Value $255,299.19
Requested Increase or Decrease $108,000.00
New Contract Value $363,299.19
% Change of Current Contract Value 42.3%
Total % Change of Original Contract Value 99.2%
The reason for the change order is to exercise the District’s second option to extend the contract to December 31, 2023.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 18-RFP-08 in an amount of $108,000.00 (42.3% of the current contract value), from an amount of $255,299.19, to an amount not to exceed $363,299.19.
The estimated expenditures for 2023 is $108,000.00 and is contingent on the Board of Commissioners’ approval of District’s budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2022
Attachment