TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 12-RFP-29, Complete Specialized Internal Audits, with Prado & Renteria in an amount not to exceed $75,000.00, Account 101-40000-601170, Requisition 1352843 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Prado & Renteria for Contract 12-RFP-29, Complete Specialized Internal Audits.
The objective of 12-RFP-29 is to provide MWRDGC management with a variety of compliance and/or efficiency audits over the next two years. The specialized internal audits include a productivity audit for the four largest District trades and a compliance audit of the District's water sampling procedures and documentation. The contract will be for a two-year period.
Advertisements were sent to 50 firms, 17 firms took out proposals, and 2 firms submitted bids.
Proposals submitted were evaluated by an Evaluation Committee that included members of the Finance, Maintenance and Operations, and Procurement departments. The evaluations were for Technical Quality and Mandatory elements. Proposing firms were also evaluated on oral interviews with the Committee members. Each evaluation was scored on a matrix by each Committee member.
Prado & Renteria ranked the highest based on their level of expertise that was required: a CPA firm with experience in operational and compliance auditing, and have performed similar audits of other public entities.
The completion date for this RFP is to be December 31, 2014.
Inasmuch as the firm of Prado & Renteria possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $75,000.00.
Funds for 2012 are available in Account 101-40000-601170. Funds for 2013 and 2014 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Jacqueline Torres, Director of Finance/Clerk, JT:mjt
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012