TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-029-11, Furnish and Deliver Safety Apparel, Safety Equipment and Welding Apparel to Various Locations for a One-Year Period, Groups B and E, to Cicero Mfg. & Supply Co., Inc. in an amount not to exceed $8,578.74, and Groups C and D to Magid Glove and Safety Manufacturing Company, LLC in an amount not to exceed $23,445.86, Account 101-20000-623680, 623570, 623700, 623780
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, contract 22-029-11 furnish and deliver safety apparel, safety equipment and welding apparel to various locations for a one (1) year period, beginning approximately November 1, 2022, and ending October 31, 2023.
In response to a public advertisement of August 24, 2022, a bid opening was held on September 13, 2022. The bid tabulation for this contract is:
GROUP A - SAFETY SUPPLIES
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 61,460.73
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 75,899.38
CICERO MFG. & SUPPLY CO., INC. $ 95,120.72
GROUP B - SLINGS
CICERO MFG. & SUPPLY CO., INC. $ 4,921.14
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 7,318.95
GROUP C - WELDING APPAREL
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 4,411.67
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 7,569.31
GROUP D - FALL PROTECTION
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 19,034.19
CICERO MFG. & SUPPLY CO., INC. $ 20,950.34
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 22,654.19
GROUP E - RESPIRATOR DEVICES
CICERO MFG. & SUPPLY CO., INC. $ 3,657.60
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 4,179.41
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 21,490.77
The bids submitted for Group A from Magid Glove and Safety Manufacturing Company, LLC, and Sid Tool Co., Inc. D/B/A MSC Industrial Supply Co. did not include pricing for all listed items, as required per the terms of the contract. Therefore, their bids are considered non-responsive and rejected for failing to bid all items and in the public’s best interest. The Director of Procurement and Materials Management has informed Magid Glove and Safety Manufacturing Company, LLC, and Sid Tool Co., Inc. D/B/A MSC Industrial Supply Co. of this action.
The bid submitted for Group A by Cicero Mfg. & Supply Co, Inc., in the amount of $95,120.72, is 44.1% above the $66,000.00 estimate for Group A, and is considered too high for award. Therefore, the Director of Procurement and Materials Management has rejected the bid in the publics’ best interest and has informed Cicero Mfg. & Supply Co., Inc., of this action. The Department of Procurement and Materials Management will re-bid Group A in the future.
Cicero Mfg. & Supply Co., Inc., the lowest responsible bidder for Groups B and E, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and E of this contract was $19,500.00, placing the total bid of $8,578.74 approximately 56.0 percent below the estimate.
Magid Glove and Safety Manufacturing Company, LLC, the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D of this contract was $25,500.00, placing the total bid of $23,445.86 approximately 8.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-029-11, Groups B and E, to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $8,578.74, and Groups C and D to Magid Glove and Safety Manufacturing Company, LLC, in an amount not to exceed $23,445.86.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623680, 623570, 623700, 623780.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2022