TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-703-21 Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area, estimated cost $275,000.00, Account 201-50000-634860, Requisition 1441294
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver a stake body truck and a dump truck to the North Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish and deliver one 2017 model year, 33,000 GVW, stake body truck with lift gate to the Egan Water Reclamation Plant, and one 2017 model year, 39,000 GVW, combination single axle dump body truck with snow plow and salt spreader to the O’Brien Water Reclamation Plant. The trucks will replace two existing trucks; 2000 GMC Model C8500 single-axle flatbed stake body truck and a 2004 GMC Model C7500 single-axle dump truck with Viking-Cives snowplow and Swenson salt spreader. The aging trucks of the same type that have become increasingly expensive to repair, and will be used as trade-ins for the new ones. The new trucks will provide in-plant and inter-plant transportation of equipment and material for all four North Service Area plants.
The total estimated cost of the contract is $275,000.00.
The bid deposit for this contract is $5,500.00.
The Multi-Project Labor Agreement, and the Affirmative Action Ordinance, Revised Appendix D are not included in this contract because it is primarily a furnish and deliver contract for equipment.
The tentative schedule for this contract is as follows:
Advertise April 12, 2017
Bid Opening May 2, 2017
Award May 18, 2017
Completion December 31, 2017
Funds are available in Account 201-50000-634860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-703-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017