TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authorization to rescind Contract 08-642-11 Furnish and Deliver Boiler and Process Water Chemicals and Consulting Services to the North Side Service Area, to Girard Chemical Company, in an amount not to exceed $75,000.00, Account 101-67000-623560, Requisition 1226801
Body
Dear Sir:
On October 18, 2007, the Board of Commissioners authorized the Purchasing Agent to advertise for bids to Furnish and Deliver Boiler and Process Water Chemicals and Consulting Services to the North Side Service Area.
In response to a public advertisement of November 21, 2007, a bid opening was held on December 11, 2007. The bid tabulation for this contract is:
GIRARD CHEMICAL COMPANY *$37,155.00
BUTLER CHEMICAL COMPANY, INC. $53,569.75
H-O-H CHEMICALS, INC. $56,435.83
FREMONT INDUSTRIES, INC. $57,950.12
*corrected total
At the Board Meeting of February 7, 2008, Girard Chemical Company, was awarded this contract, in an amount not to exceed $75,000.00.
The Purchasing Agent is in receipt of a letter dated April 21, 2008, and an e-mail from Girard Chemical Company dated April 30, 2008, stating the withdrawal of their bid for Contract 08-642-11, due to their inability to obtain a three year contractor’s bond or a certificate of deposit for the three year term of the contract.
In view of the foregoing, the Purchasing Agent recommends that the award of Contract 08-642-11 to Girard Chemical Company, in an amount of $75,000.00, be rescinded, and that the bid deposit in the amount of $3,800.00 be retained as liquidated damages in accordance to the Bidding Requirements and Instructions to Bidders.
A review of the bid submitted by the next lowest bidder is underway and action will be taken at a future Board meeting.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien