TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-028-11, Furnish and Deliver Miscellaneous Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, Groups A and C to Fisher Scientific Company, L.L.C., in an amount not to exceed $173,263.79 and Group B to Agathos Laboratories Inc., in an amount not to exceed $22,910.38, Account 101-20000-623570
Body
Dear Sir:
On December 19, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-028-11 furnish and deliver paper filters, crucibles, and petri dishes to various locations for a one (1) year period, beginning approximately May 15, 2020 and ending March 31, 2021.
In response to a public advertisement of January 8, 2020, a bid opening was held on January 28, 2020. The bid tabulation for this contract is:
GROUP A: PAPER FILTERS
FISHER SCIENTIFIC COMPANY, L.L.C. *$108,859.79
AGATHOS LABORATORIES INC. *$124,854.11
PACIFIC STAR CORPORATION *$125,456.94
*corrected total
GROUP B: CRUCIBLES
AGATHOS LABORATORIES INC. *$22,910.38
PACIFIC STAR CORPORATION $29,415.22
FISHER SCIENTIFIC COMPANY, L.L.C. *$43,220.31
*corrected total
GROUP C: PETRI DISHES
FISHER SCIENTIFIC COMPANY, L.L.C. $64,404.00
PACIFIC STAR CORPORATION $71,988.80
AGATHOS LABORATORIES INC. *$81,326.20
*corrected total
Fisher Scientific Company, L.L.C., the lowest responsible bidder for Groups A and C is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and C of this contract was $175,000.00, placing the total bid of $173,263.79 approximately 1 percent below the estimate.
Agathos Laboratories Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $27,000 placing the total bid of $22,910.38 approximately 15.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is not a construction-related activity.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-028-11, Groups A and C to Fisher Scientific Company, L.L.C. in an amount not to exceed $173,263.79, and Group B to Agathos Laboratories Inc., in an amount not to exceed $22,910.38.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020
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