TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, estimated cost $1,797,000.00, Accounts 101-68000/69000-612520, Requisitions 1610007 and 1610579
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, at the request of the Maintenance and Operations Department.
This contract will provide equipment and labor to aerate and pump biosolids in preparation for their beneficial use. There will be two groups: Group A for LASMA and Group B for CALSMA. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $1,797,000.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $248,300.00, $599,000.00, $599,000.00, and $350,700.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because of the limited availability of MBE/WBE/VBE subcontractors to perform the scope of work specified in the contract.
The tentative schedule for this contract is as follows:
Advertise February 21, 2024
Bid Opening March 12, 2024
Award April 4, 2024
Completion May 6, 2027
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In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-697-11.
Funds are available in 2024 in Accounts 101-68000/69000-612520. Funds for the subsequent years 2025, 2026, and 2027, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
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Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:MM:JC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 4, 2024
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