TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service, Inc., in an amount of $17,918.00 from an amount of $1,327,290.00 to an amount not to exceed $1,345,208.00, Account 401-50000-645650, Purchase Order 5001625
Body
Dear Sir:
On September 14, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service, Inc., in an amount not to exceed $1,224,000.00.
As of March 5, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $103,290.00 from the original award amount of $1,224,000.00. The current contract value is $1,327,290.00. The prior approved change orders reflect an 8.4% increase to the original contract value.
This increase is necessary so that trades can perform unforeseen repair work to the burner and firebox insulation, thereby restoring the boiler to safe and proper operating code requirements.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-901-31, in an amount of $17,918.00 (approximately 1.35% of the current contract value) from an amount of $1,327,290.00 to an amount not to exceed $1,345,208.00.
Funds are available in Account 401-50000-645650.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2020
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