TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-614-11, Elevator Maintenance at Various Locations, Groups B and C to Parkway Elevators, Inc., in an amount not to exceed $796,480.32, Accounts 101-67000, 68000-612680 Requisition 1581849, 1581871
Body
Dear Sir:
On June 16, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-614-11, Elevator Maintenance at Various Locations.
In response to a public advertisement of September 28, 2022, a bid opening was held on October 25, 2022. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
MID-AMERICAN ELEVATOR COMPANY., INC. $428,280.00
PARKWAY ELEVATORS, INC. $428,533.83
SUBURBAN ELEVATOR CO. $616,064.25
GROUP B: CALUMET SERVICE AREA
PARKWAY ELEVATORS, INC. $217,685.61
MID-AMERICAN ELEVATOR COMPANY., INC. $229,440.00
SUBURBAN ELEVATOR CO. $319,824.75
GROUP C: NORTH SIDE SERVICE AREA
PARKWAY ELEVATORS, INC. $578,794.71
MID-AMERICAN ELEVATOR COMPANY., INC. $584,995.00
SUBURBAN ELEVATOR CO. $766,844.25
Contract 22-614-11, Group A is still under review.
Parkway Elevators, Inc., the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C combined of this contract is $840,447.64, placing the bid of $796,480.32 approximately 5.2 percent below the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are: 20% MBE and/or WBE and 10% SBE.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached reports for Group B and C. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, zero percent WBE and the bidder offers MBE credits to satisfy the SBE participation.
Parkway Elevators, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
The contract shall commence upon approval of the contractor’s bond and terminate by December 31, 2025, or upon expenditure of available funds, whichever occurs first.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-614-11, Groups B and C to Parkway Elevators, Inc., in an amount not to exceed $796,480.32 subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 expenditure in the amount of $4,500.00, are available in Accounts 101-67000, 68000-612680. The estimated expenditures for 2023, 2024 and 2025 in the amount of $361,232.56, $213,864.36 and $216,883.40 respectively, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Mainenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2022
Attachment