TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-874-11 Furnish, Deliver and Assemble Three Storage Buildings at the Calumet Water Reclamation Plant, estimated cost $340,000.00, Account 101-68000-612650/612680, Requisition 1260431
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver and assemble storage buildings at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain three storage buildings at the Calumet Water Reclamation Plant which will be used to provide storage for bulk salt, trucks and heavy equipment. The buildings will be prefabricated and assembled on a concrete floor slab. The buildings will provide protection from the weather and heating will not be required.
The estimated cost for this contract is $340,000.00.
The bid deposit for this contract is $17,000.00.
The contract specifications require that all work shall commence upon approval of the contractor’s bond and terminate September 30, 2009. Liquidated damages are $200.00 for each calendar day that the contractor is in default of the time specified for delivery and assembly of the building as specified.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract.
The tentative schedule for this contract is as follows:
Advertise January 14, 2009
Bid Opening February 10, 2009
Award April 2, 2009
Completion September 30, 2009
Funds are being requested in 2009, in Account 101-68000-612650/612680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-874-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:KJ
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008