TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Creative Information Systems, Inc., to provide maintenance and technical support for the SMSTurbo Scale Software at CALSMA and LASMA in an amount not to exceed $20,946.00, Accounts 101-68000, 69000-612820, Requisition 1607446
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Creative Information Systems, Inc., to provide maintenance and support for the SMSTurbo Scale Software located at CALSMA and LASMA. The agreement will commence upon receipt of the purchase order and terminate on December 31, 2025.
Creative Information Systems, Inc., the sole provider for the maintenance and support of the SMSTurbo Scale Software, has submitted pricing for the required services. Inasmuch as Creative Information Systems, Inc., is the only provider for these required services, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
Creative Information Systems, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, is not included because Creative Information Systems, Inc., is the sole provider of this service.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Creative Information Systems, Inc., in an amount not to exceed $20,946.00.
Funds are available for the 2024 expenditure in the amount of $10,473.00 in Accounts 101-68000, 69000-612820. Funds for the 2025 expenditure in the amount of $10,473.00 shall be contingent upon the Board of Commissioners’ approval of the budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Marcellino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2024