TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order to CDW Government LLC, to provide Hewlett Packard Maintenance for HPE SANs equipment, in an amount not to exceed $411,820.98, Account 101-27000-612810, Requisition 1660007
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to provide Hewlett Packard Maintenance for HPE SANs equipment. The term of this purchase order is July 20, 2026 to July 19, 2027.
Hewlett Packard Maintenance provides support for the HPE SANs equipment on the District’s administrative network which enables the storage of computer files and backup data. This contract covers 24/7 cloud monitoring and on-site support of covered equipment as well as all parts and labor costs.
On August 13, 2025, the State of Illinois entered into a participating agreement with CDW which covers the Sourcewell 121923-cdwg Contract (“Master Agreement”) for use by state agencies and other entities in the State of Illinois by those states statutes to utilize State contracts. Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States Article. The Sourcewell Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22.
CDW Government LLC has submitted prices for Hewlett Packard Maintenance for HPE SANs equipment for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for HPE SANs equipment, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V do not apply because the contract price consists of a cloud-based infrastructure monitoring platform and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $411,280.00.
Funds are available in Account 101-27000-612810.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR,rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2026