TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-105-11 for Helicopter Service for a Two-Year Period, estimated cost $41,400.00, Account 101-16000-612330, Requisition 1284991 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver helicopter service for a two-year period for the Monitoring and Research Department (M&R), Engineering Department and General Administration.
Helicopter services could be required by these and other departments for activities such as waterways and land-site surveillance, emergency observation of spills, obtaining aerial photographs for court evidence, and other related purposes. M&R will be conducting helicopter flights on a monthly basis for the period from January 1, 2010 through December 31, 2011.
The estimated cost for this contract is $41,400.00. The estimated 2010 and 2011 expenditures are $20,700.00 for each year.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise: October 28, 2009
Bid Opening: November 10, 2009
Award: December 17, 2009
Completion: December 31, 2011
Funds are being requested in 2010 and 2011 in Account 101-16000-612330 and are contingent on the Board of Commissioners’ approval of the District’s budget for these years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-105-11.
Requested, Louis Kollias, Director of Monitoring and Research, LK:RR:MPC:KB:op
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009