TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-464-11 Furnishing and Delivering Three-Year Software Maintenance Renewal of Symantec Anti-Virus Software to the MWRDGC, estimated cost $45,316.00, Account 101-27000-612820, Requisition 1279287
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver three-year software maintenance renewal of Symantec anti-virus software to the MWRDGC at the request of the Information Technology Department.
Anti-virus software protects District servers and workstations from computer viruses and other malicious code. The renewal of software maintenance will allow the District to continue to use the currently installed Symantec anti-virus software and to stay current with software and virus definition updates. Symantec, the publisher of the anti-virus software, is offering, through its resellers, a special three-year promotional package of Symantec Protection Suite Enterprise Edition where the third-year coverage is included at no cost. In order to take advantage of this promotion, the District must make full payment at the beginning of the three-year term (2010, 2011, 2012).
The estimated cost for this contract is $45,316.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise October 28, 2009
Bid Opening November 17, 2009
Award December 3, 2009
Completion December 24, 2012
Funds are available in Account 101-27000-612820.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-464-11.
Requested, Keith D. Smith, Director of Information Technology (KDS:EJ:BVS:bvs)
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009