TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA, to D3W Industries, Inc., in an amount not to exceed $80,985.60, Account 101-66000-623560, Requisition 1463207
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA.
In response to a public advertisement of July 26, 2017, a bid opening was held on August 15, 2017. The bid tabulation for this contract is:
D3W INDUSTRIES, INC. *$80,985.60
*corrected total
One hundred ninety (190) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the materials requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
D3W Industries, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $150,000.00, placing their bid of $80,985.60 approximately 46 percent below the estimate.
The contract shall commence five calendar days after the mailing of the purchase order and terminate on December 31, 2017.
The Multi-Project Labor Agreement is not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-697-11 to D3W Industries, Inc., in an amount not to exceed $80,985.60.
The bid deposit, in the amount of $7,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and
Materials Management.
Funds are available in Account 101-66000-623560.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2017