TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Teledyne Instruments, Inc., for a Full Maintenance Agreement for Hydra AA Mercury Analyzers and Consumable Parts and Supplies, in an amount not to exceed $46,249.00, Account 101-16000-612970 and 101-16000-623570, Requisition 1350467
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Teledyne Instruments, Inc. (Teledyne), for a full maintenance agreement for Hydra AA Mercury analyzers and consumable parts and supplies at the Calumet Analytical Laboratory. This purchase order will expire on December 31, 2015.
Teledyne, the sole-service provider of a full maintenance agreement for Hydra AA Mercury analyzers and consumable parts and supplies has submitted pricing for the goods and services required. Inasmuch as Teledyne, is the only source of supply for the goods and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Teledyne is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Delaware. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Teledyne, in an amount not to exceed $46,249.00.
Funds for the 2013 expenditure, in the amount of $14,908.00, are available in Account 101-16000-612970 and 101-16000-623570. The estimated expenditures for 2014 and 2015 are $15,407.00 and $15,934.00 respectively. Funds for the 2013, 2014 and 2015 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012