TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENTt
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CommVault Systems, Inc. for Consulting services for CommVault Backup Systems, in an amount not to exceed $30,000.00, Account 101-27000-612430, Requisition 1541020
Body
Dear Sir:
Authorization is requested to issue a purchase order to CommVault Systems, Inc. for Consulting services for CommVault Backup Systems for the District’s network and computer systems located at the Main Office Building, Stickney Water Reclamation Plant, Egan Water Reclamation Plant, TierPoint Data Center and in the Microsoft Azure Cloud. This purchase order will expire on December 31, 2020.
The Information Technology Department maintains and manages all backup and recovery operations for departmental and interdepartmental data and Enterprise applications hosted on the District’s network and computer systems. CommVault’s software products also enable the Information Technology Department staff to perform email and file system archiving, in addition to performing daily backup and recovery operations of electronic data, files and SAP enterprise applications. The consulting will provide assistance in backup enhancements as the Information Technology Department migrates additional files to the Microsoft Azure Cloud.
CommVault Systems, Inc., the sole service provider of direct support and technical services, has submitted prices for the products and services required. Inasmuch as CommVault Systems, Inc. is the only source of supply for the products and services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CommVault Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to CommVault Systems, Inc. in an amount not to exceed $30,000.00.
Funds are available in Account 101-27000-612430.
Requested, John Sudduth, Director of Information Technology JS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020