TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 26-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, estimated cost $482,700.00, Accounts 101-66000/67000/68000/ 69000-612860/623250, Requisitions 1638648, 1639053, 1639420, and 1639431
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 26-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure repair parts, repair shop services, body shop services, towing services, and over-the-road repair services for medium-duty trucks, semi-tractors, and trailers at various locations.
The estimated cost of this contract is not to exceed $482,700.00. The estimated 2026, 2027, and 2028 expenditures are $160,900.00 per year.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver parts contract, and any repair work will be performed offsite at the contractor’s repair facility.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is classified as “Automotive Maintenance” for establishing utilization goals. The individual goals for this contract are 5% Minority-owned Business Enterprises (MBE) and/or Women-owned Business Enterprises (WBE). A supplier’s exception is recommended.
The tentative schedule for this contract is as follows:
Advertise August 27, 2025
Bid Opening September 23, 2025
Award November 6, 2025
Completion December 31, 2028
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-674-11.
Funds for 2026 are being requested in Accounts 101-66000/67000/68000/69000-612860/623250. Funds for the subsequent years are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:RD:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025
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