TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-693-11 Use of a Sanitary Landfill Site, estimated cost $235,000.00, Account 101-66000-612520, Requisitions 1285672, 1285652
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services of a sanitary landfill site for the Lawndale Avenue Solids Management Area and the Calumet Service Area, for the disposal of biosolids and other materials which are not suitable for use as a daily landfill cover or other beneficial uses, for a two-year period.
The estimated cost for this contract is $235,000.00. The estimated 2010 and 2011 expenditures are $117,500.00 and $117,500.00, respectively.
The bid deposit for this contract is $8,250.00 for Group A, and $3,500.00 for Group B.
The contract specifications require that the use of the sanitary landfill site commence on January 15, 2010, or upon approval of the Contractor’s Bond, whichever occurs later, and terminate on December 31, 2011, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $1,000.00 for each calendar day beyond 45 calendar days after approval of the Contractor’s Bond that the Contractor fails to obtain all necessary permits and licenses, and for each calendar day that the Contractor does not accept the stated deliveries of the unsuitable materials after the proper 24 hour notice has been given, as described in the Contract Documents.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D will not be included in this contract because sufficient protected class businesses are available to bid.
The tentative schedule for this contract is as follows:
Advertise November 4, 2009
Bid Opening November 24, 2009
Award January 7, 2010
Completion December 31, 2011
Funds are being requested in 2010, in Account 101-66000-612520, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2011, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-693-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009