TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Illinois Department of Innovation and Technology, an Illinois State Agency, for LEADS Access and Support, in an amount not to exceed $69,087.60, Account 101-27000-612210, Requisition 1590101
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Illinois Department of Innovation and Technology, an Illinois State Agency, for LEADS Access and Support for a three-year period. This purchase order will cover the period starting July 1, 2022 and expire on June 30, 2025.
Illinois Department of Innovation and Technology, an Illinois State Agency, is the sole service provider for LEADS Access and Support. The LEADS interface will offer the District access to information available through the Illinois State Police LEADS system. Examples include, but are not limited to, Computerized Hot Files (CHF), Criminal History Record Information (CHRI), Motor Vehicle Registration & Driver’s Information (SOS), the FBI’s National Crime Information Center (NCIC), and the International Justice and Public Safety Network (NLETS). Inasmuch as Illinois Department of Innovation and Technology, an Illinois State Agency, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Illinois Department of Innovation and Technology is an Illinois State Agency.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Illinois Department of Innovation and Technology, an Illinois State Agency, in an amount not to exceed $69,087.60.
Funds for the 2022 expenditure, in the amount of $11,514.60, are available in Account 101-27000-612210. The estimated expenditure for 2023 is $23,029.20, 2024 is $23,029.20, and 2025 is $11,514.60. Funds for the 2023, 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022